The partnership met for the Kick-Off meeting in Athens between the 23rd and 24th of January 2023. This project of Mobilising Youth and Youth Service Talent through Immersive Co-design will consist of designing training courses and organising events for youth workers, and volunteers along with youth with fewer opportunities to co-design workshops and Co-Labs for future Community Leaders! This project will run for 2 years. 


Kick Off Meeting in Athens


Date:  23/01/2023 09.30 – 17.00 (EET) to 24/01/2023 09.30 – 17.00 (EET)


KETHEA, 24 Sorvolou Str, Athens, Greece


The agenda for this kick off meeting departs from the standard format. Its main objective is to use ‘design thinking’ techniques to support the consortium to co-create its shared vision for the project, and an implementation plan to deliver that vision. Day 1 – ‘Thinking out of the Box’ - will therefore take the form of an extended ‘structured co-creation workshop’ involving all partners in collaborative work to map out the project vision. Day 2 ‘Back in the Box’ – will apply the vision within the framework of  MYSTIC’s work package structure.

All partners are expected to do some preparatory work so as to enable everyone to make a contribution to both days of the meeting.

DAY 1  23rd January 2023: ‘Thinking out of the Box’




09.30 – 10.00

Pre mortem: what could kill MYSTIC and how to avoid it

AGID/ All partners

10.00 – 11.30

Bringing our own experience to the table.

Each partner makes a short – 10 minute – presentation of a real life example of work they have done involving young people with fewer opportunities. The presentation should focus on the challenges and how they were resolved. 

A plenary discussion will consolidate the learning from the examples and apply it to MYSTIC

All partners

11.30 – 12.00



12.00 – 13.00

Using the landscape.

This workshop focuses on the landscape in which MYSTIC’s immersive development programme will be delivered, and the local assets that could be used in the programme.

A presentation on Miranda do Corvo, Portugal, will be followed by a plenary discussion on ‘asset use’.

AGID/All partners

13.00 – 14.00



14.00 – 14.30

Why would anyone want to waste their time doing a training course?

This workshop focuses on developing a ‘USP’ for the MYSTIC training programme. It will explore the needs of MYSTIC target users, what the course offer should be and how to recruit and retain participants

KETHEA/All partners

14.30 – 15.00

Immersive therapy.

This workshop involves ‘sensemaking’ on how the immersive development programme should be designed and delivered

AGID/All partners

15.00 – 15.30



15.30 – 16.00

What’s the point of action research?

An interactive workshop on theory and practice in action research and how this could be applied in MYSTIC’s Community Co-Labs

AGID/ADFP/All partners

16.00 – 17.00

Consolidation and wrap-up.

Review of the learning from Day 1.

AGID/All partners


DAY 2 24th January 2023: ‘Back in the Box’




09.30 - 10.30

WP1: Project Management.

Re-visiting project management. Introducing draft D1.1 – Project Handbook; D1.2 – Ethics & Data Management Plan and D1.3 – Risk and Quality systems.

Appointment of Partners Management Committee and Ethics Committee.

Update on financing.

Progress on actions agreed at pre kick-off meeting.


10.30 – 11.30

WP2: Programme development.

Focusing on implementation of Task 2.1 – Good practice curation and valorisation (AGID) and upcoming tasks


11.30 – 11.45



11.45 – 12.45

WP3: Programme implementation.

Focusing on reviewing results of Day workshop and Task 3.1 - Preparation activities (AGID).


12.45 – 13.30



13.30 – 14.30

WP4: Community Co-Labs. 

Focusing on reviewing results of Day workshop and upcoming tasks


14.30 – 15.30

WP5: Results.

Focusing on evaluation approach and toolkit.


15.30 – 15.45



15.45 – 16.45

WP6: Communication, Dissemination and Sustainability.

Presentation and discussion of D6.1 - Communication, outreach and dissemination Plan. Review upcoming tasks


16.45 -17.30

Closing session.

Review of action points and decisions.

Partners Management Committee.

Forthcoming meetings


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